Privacy Policy

 

Last updated: 12/11/25

 

1. Introduction

Hilton Read Management respects your privacy and is committed to protecting the personal data of

all our performers and clients — including both adults and children.

 

This Privacy Notice explains how we collect, use, and safeguard your personal data in accordance

with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

It applies to:

 

• Adult actors and performers represented by us

• Child actors and young performers represented by us

• Parents and guardians of child actors

• Clients, casting directors, and production companies who work with us

 

2. Who We Are

 

Hilton Read Management is a UK-based acting and talent agency representing adults and children in film, television, theatre, commercials, and other media.

 

Contact details:

 

Data Controller: Mark Hilton

Email: mark@hiltonread.co.uk

Phone: 07951720115

Website: hiltonread.co.uk

 

If you have any questions about this notice or how we use your data, please contact us using the

details above.

 

3. The Personal Data We Collect:

 

We collect and process personal data about both adult and child performers, as well as parents or

guardians where applicable.

 

Performer Data (Adult and Child)

 

• Full name, date of birth, Passport/driving license and contact details

​• Professional information (CV, skills, credits, agency representation)

• Headshots, showreels, voice reels, photos, and self-tapes

• Physical details (e.g. height, eye colour, clothing size) relevant for casting

• Availability and location

• Health or access information where relevant to performance suitability or legal obligations

• Performance licences and right-to-work documentation

 

Parent or Guardian Data (for Child Performers)

 

• Full name and contact details

• Proof of parental responsibility (where required)

• Bank details (for payments, where applicable)

• Emergency contact information

 

Financial and Administrative Data

 

• Bank details (for payments, fees, and commissions)

• Tax and National Insurance details (for legal compliance)

• Correspondence and contractual documents

 

Technical Data

 

• IP address, browser type, device data, and website usage statistics (via cookies or analytics tools)

 

4. How We Collect Personal Data

We collect personal data directly from:

 

• You, when you register or communicate with us

• Parents or guardians, for child performers

• Casting directors or clients (e.g. audition notes or booking feedback)

• Local authorities (for child performance licensing)

• Our website or online submission forms

 

5. How We Use Your Personal Data

We use your information to:

 

• Represent you and promote your work to casting directors, producers, and industry

professionals

• Manage auditions, contracts, and bookings

• Process child performance licences (for under-16s)

• Communicate about roles, opportunities, and agency updates

• Manage payments and commissions

• Maintain legal, tax, and accounting records

• Ensure compliance with child safeguarding and licensing regulations

• Operate and improve our website and agency services

 

6. Lawful Bases for Processing

We rely on one or more of the following lawful bases under UK GDPR:

 

• Consent – when you (or a parent/guardian, for a child performer) give permission for us to process data (e.g. using headshots for promotion).

• Contract – when processing is necessary to perform our agreement with you.

• Legal obligation – to comply with laws (e.g. tax or child performance licensing).

• Legitimate interests – when processing is necessary for our agency’s business operations and does not override your rights.

 

For special category data (e.g. health, ethnicity), we only process it with explicit consent or where legally required.

 

7. Processing Children’s Data

 

We take additional care when handling data about children and young performers.

 

• We will always obtain parental or guardian consent before collecting or using a child’s personal data.

• We will not publish or share a child’s details publicly without parental approval.

• We comply with all relevant UK child performance and safeguarding laws, including the

Children (Performances and Activities) (England) Regulations 2014 and equivalent UK legislation.

• We will only share a child’s information where necessary to secure professional

opportunities or meet legal obligations (e.g. with local authorities for licensing).

 

8. Sharing Personal Data

We may share your data with:

 

• Casting directors, producers, and legitimate industry professionals

• Local authorities (for performance licences)

• Schools (where required for permissions or absence notification)

• Service providers (e.g. IT systems, cloud storage, payment processors)

• Accountants, legal advisers, or regulatory authorities when required by law

We do not sell or rent personal data.

 

Where data is transferred outside the UK (e.g. for international productions), we ensure appropriate safeguards are in place, such as standard contractual clauses or UK adequacy regulations.

 

9. Data Retention

We only keep your personal data for as long as necessary to fulfil the purposes we collected it for,

including legal, contractual, and tax obligations.

 

When your representation ends, we securely delete or anonymise your data unless retention is

required by law (e.g. financial records).

 

10. Your Data Protection Rights

Under UK GDPR, you (or a parent/guardian on behalf of a child) have the right to:

 

• Access your personal data

• Request correction of inaccurate data

• Request deletion of data (“right to be forgotten”)

• Restrict processing in certain circumstances

• Object to processing based on legitimate interests

• Request data portability

• Withdraw consent at any time

 

To exercise these rights, please contact us at [Insert email].

 

If you are not satisfied with our response, you can contact the ICO at www.ico.org.uk.

 

11. Cookies and Website Data

Our website uses cookies and similar technologies to improve your browsing experience and

analyse site usage.

 

You can manage your cookie preferences in your browser settings. For more details, please see our

[Cookie Policy].

 

12. Changes to This Privacy Notice

We may update this Privacy Notice periodically. The latest version will always be available on our

website, showing the “last updated” date above.

 

13. Contact Us

If you have any questions about this Privacy Notice or our data protection practices, please contact:

Hilton Read Management

Email: info@hiltonread.co.uk

Phone: 07951720115